Process · Drawing No. HIW—01

Two sides.
One set of drawings.

Exhibitors bring the opportunity. Stand builders bring the proposal. Expo Exchange gives both sides a structured route from brief to selection.

Track A: Exhibitor · Post & select
Meeting point: The tender
Track B: Builder · Browse & bid

§ 01 — The process

Two paths that meet at the tender

Each side keeps its own workflow, with the tender connecting the opportunity, submitted bids and the decision.

Track A

For exhibitors

Create · Compare · Select

1
Create your tender
Add the show, dates, location, stand area, budget and requirements to a structured opportunity.
Structured brief
2
Publish the opportunity
Make an eligible tender available to builders through the live tender marketplace.
Exhibitors post free
3
Receive builder bids
Builders can respond with their price, estimated build time and a written proposal.
One tender record
4
Compare bids
Review submitted bids side by side with available profile, portfolio, price and timing context.
Comparison view
5
Message builders
Ask questions and clarify proposals through direct platform messaging before making a decision.
Direct conversation
6
Select a builder
Award the tender to the chosen bid and keep the outcome visible in the relevant dashboards.
Award supported

Track B

For stand builders

Profile · Browse · Bid

1
Complete your profile
Add company information, capabilities, operating regions and portfolio projects to your builder profile.
Company context
2
Choose your access
Select a builder subscription plan that matches the number of bids and AI generations you need.
Three plan levels
3
Browse live tenders
Search and filter eligible opportunities by details such as location, size and project requirements.
Live marketplace
4
Submit your bid
Respond to a suitable tender with pricing, estimated build time and a considered proposal.
Plan limits apply
5
Communicate directly
Use platform messaging to discuss the opportunity with the exhibitor where access is relevant.
No shared inbox
6
Manage bids and outcomes
Keep submitted bids and their current outcomes together in the builder dashboard as you use the marketplace.
Dashboard history

Meet at · The tender

§ 02 — What is built in

Tools for the tender workflow

The platform supports the working stages around creating, finding, discussing and evaluating exhibition opportunities.

Smart Brief Writer

AI-assisted tender brief creation helps exhibitors turn project inputs into a clearer starting draft.

Bid Comparison

Submitted bids can be reviewed side by side with price, timing, proposal and available builder context.

Approved Builder Profiles

Completed public builder profiles pass through Admin approval before appearing in the builder directory.

Messaging

Relevant exhibitors and builders can communicate directly through the platform around an opportunity.

Tender Management

Create, view and manage tenders, including editing while the current eligibility rules allow it.

Platform note / 02

Built for the marketplace stage — not full build or install tracking.

§ 03 — Builder pricing

Three levels of marketplace access

Exhibitors post for free. Builder plan prices and generation limits below come from the same application configuration used by subscription enforcement.

Plan · Starter

£49/month

For builders starting with a focused monthly tender allowance.

5 bids/month
5 AI generations/month
Live tender access
Builder profile
Direct messaging

Choose Starter

Before you post or bid

Q—01

Is posting a tender free for exhibitors?

Yes. Exhibitors can create and publish tenders without taking a builder subscription. Builder access is funded through the builder plans shown above.

Q—02

What does an approved builder profile mean?

It means the completed profile has passed through Expo Exchange Admin approval before public listing. It does not represent independent verification of insurance, company registration, certificates or every portfolio project.

Q—03

Can I edit or close a tender?

You can edit a tender while it is Draft or Open, provided no bids have been received. Once bids have been submitted, contact Expo Exchange if closure or material changes are required. Builders are not automatically notified of tender edits.

Q—04

What can exhibitors review before awarding?

Exhibitors can review submitted prices, estimated timings, written proposals and available builder-profile information, then use direct messaging before selecting a bid.

Ready to start your next stand?

Post an exhibition tender for free, or create a builder profile and choose the access level that fits your work.

Post a tender — free Join as a builder

Two sides.One set of drawings.

Create your tender

Publish the opportunity

Receive builder bids

Compare bids

Message builders

Select a builder

Complete your profile

Choose your access

Browse live tenders

Submit your bid

Communicate directly

Manage bids and outcomes